Know what is on the shelf before the job starts
Track parts across stores, get told before you run out, and stop losing hours to a van trip for a filter you already had.
Parts & Inventory
Main storeHEPA filter 24×24
FLT-2424
3
min 10
LocationMain store · A3On order20, due 18 JunUsed onAHU-14, AHU-09V-belt A48
BLT-A48
18
min 8
LocationMain store · B1On orderNoneUsed onAHU-14, FAN-03Bearing 6204-2RS
BRG-6204
5
min 6
LocationMain store · C7On order10, due 21 JunUsed onPUMP-07Coolant, 5L
CLT-005
24
min 6
LocationPlant room · D2On orderNoneUsed onCH-02
Told before you run out
Minimum levels trigger alerts and reorder requests while there is still time to act.
Counted, not guessed
Scan to issue and receive parts, so the number on screen matches the number on the shelf.
Parts cost, per asset
Consumption ties back to the work order and the asset, so spend is visible where it is generated.
Stock levels you can rely on
Inventory only helps if the figure is right, which means updating it as parts move.
- Set minimum levels per part and per store
- Automatic alerts and reorder requests when stock runs low
- Cycle counts to keep the numbers honest over time
Cycle count
Main store| Bin | System | Counted | Diff |
|---|---|---|---|
| A3 · Filters | 3 | 3 | match |
| B1 · Belts | 18 | 18 | match |
| C7 · Bearings | 6 | 5 | -1 |
| D2 · Fluids | 24 | — | — |
Sign off
Count a few bins often, not the whole store once a year.
Issue parts against the job
A part leaving the shelf should always be attached to the work it was used on.
- Scan a barcode or QR code to issue and receive stock
- Parts consumed are logged against the work order automatically
- Reserve parts for scheduled work before the day arrives
Parts on WO-1023
Quarterly service2
₹2,900HEPA filter 24×24
FLT-2424
Taken fromMain store · A3Unit cost₹1,450Stock after issueUpdated immediately1
₹620V-belt A48
BLT-A48
Taken fromMain store · B1Unit cost₹620Stock after issueUpdated immediately1
₹890Coolant, 5L
CLT-005
Taken fromPlant room · D2Unit cost₹890Stock after issueUpdated immediately
Comes off the shelf and lands on the asset’s cost history in the same action.
Buy what you actually use
Usage history turns purchasing from a guess into a decision.
- See consumption by part, asset and period
- Identify the slow-moving stock tying up working capital
- Track supplier and unit cost against each part
Suggested reorder
From actual use- +20
HEPA filter 24×24
6-month usage
Suggested becauseBelow minimum, use is risingCovers3 monthsLine total₹29,000 - +10
Bearing 6204-2RS
6-month usage
Suggested becauseBelow minimum, use is risingCovers5 monthsLine total₹5,400
Explore the rest of the platform
Ready to simplify your maintenance operations?
Book a personalized demo and see how NeoGen CMMS fits the way your team already works.
Parts Inventory Management questions
Can we manage stock across several stores?
Yes. Each site or store holds its own levels and minimums, with visibility across all of them so a part sitting idle at one site can be found rather than reordered.
Do we need barcode hardware?
No. A phone camera scans the codes. Dedicated scanners work too if your stores already use them.
Does it raise purchase orders?
It raises reorder requests when stock passes its minimum, with the part, supplier and quantity ready for whoever approves purchasing.
Can we see which asset consumes the most parts?
Yes. Because parts are issued against work orders, consumption rolls up per asset — often the clearest signal that a unit is due for replacement.