One record per asset, and you can trust it
Every unit you maintain, with its history, documents, cost and condition in a single place — structured the way your sites are actually laid out.
AHU-14
OperationalAir handling unit · Block B, Level 2
Recent work
WO-0981 · Filter replaced12 Jun
TechnicianS. MehtaParts usedHEPA filter 24×24Downtime45mWO-0902 · Bearing noise investigated28 Apr
TechnicianR. IyerParts usedNoneDowntime1h 10m
History that stays put
Work, parts and readings attach to the asset, so knowledge does not leave when a technician does.
See the true cost
Labour, parts and downtime roll up per asset, which is what tells you whether to keep repairing or replace.
Structured like your estate
Site, building, floor, room, system, unit — a hierarchy that matches how your team already talks about the place.
A hierarchy that mirrors the site
Assets belong to places and systems. The registry should say so.
- Nest assets by site, building, system and unit
- Roll costs and downtime up to any level of the tree
- Move or retire assets without losing their history
Asset hierarchy
1 of 3 sitesAhmedabad campus218 assets
Block B96 assets
HVAC24 assets
- AHU-14Air handling unit
- AHU-09Air handling unit
- CH-02Chiller
Electrical31 assets
- DB-B2Distribution board
- GEN-01Standby generator
- Block A74 assets
- External works48 assets
Site · building · system · unit — the same shape as the estate itself, so costs roll up wherever you ask the question.
Everything about the unit, attached
The manual is no use in a filing cabinet three buildings away.
- Manuals, warranties, drawings and certificates on the record
- Serial numbers, install dates and supplier details in one place
- Condition and criticality so you know what matters most
Attached to AHU-14
4 itemsO&M manual
Warranty
Wiring diagram
DWG
Commissioning photos
6 images
O&M manual
Size4.2 MBAddedAt handoverOpens onPhone, in the plant roomWarranty
Size180 KBAddedMar 2021Opens onPhone, in the plant room
The manual is on the asset, not in a folder someone left the estate with.
Repair or replace, with evidence
The decision gets easy once the numbers are attached to the asset.
- Lifetime maintenance cost per asset, not per invoice
- Downtime hours and failure frequency over time
- Compare assets of the same class across sites
Repair or replace
CH-02 · ChillerKeep repairing
₹1,84,000
spent in 24 months
- Jobs
- 9
- Downtime
- 41 h
- Trend
- Rising
Replace
₹6,20,000
one-off, 12-year life
- Payback
- 3.4 years
- Downtime
- 1 planned day
- Efficiency
- +18% rated
Where the numbers come from
Ready to simplify your maintenance operations?
Book a personalized demo and see how NeoGen CMMS fits the way your team already works.
Asset Management questions
How do we get our existing asset list in?
Assets import from a spreadsheet, including hierarchy, serial numbers and install dates. Most teams start with a bulk import and refine records as technicians visit each unit.
How deep can the hierarchy go?
Deep enough for a multi-site estate — site, building, floor, system, unit and sub-component. Structure it to match how your team describes locations, not the other way round.
Can we track assets that are not fixed plant?
Yes. Vehicles, tools and portable equipment can be tracked the same way, with location updated as they move between sites.
What happens to history when an asset is replaced?
The retired asset keeps its record and history for reporting and audit, and the replacement starts a clean record linked to the position it fills.