Walk into an audit with the evidence ready
Statutory checks scheduled, completed work signed and timestamped, and a record you can hand over without spending a fortnight assembling it.
Statutory compliance
This site92%
statutory items current, with the certificate to prove each one.
- Current
Fire alarm test
Weekly
Last completed11 JunCarried out byR. IyerCertificateAttached to the asset - Current
Lift examination
6-monthly
Last completed02 AprCarried out bySkyline Lift Co.CertificateAttached to the asset - Due in 14 days
Pressure vessel
Annual
Last completed28 JunCarried out byApex HVACCertificateAttached to the asset - Current
Emergency lighting
Monthly
Last completed05 JunCarried out byIn-houseCertificateAttached to the asset
Scheduled, not hoped for
Statutory and mandatory checks run on their own schedule and stay visible until they are done.
Signed and attributed
Every step records who did it and when, with the photo or reading that proves it.
Findable in minutes
Filter to the asset, period or check an auditor asks about and export exactly that.
Statutory work on a schedule
The checks you are legally required to do should never depend on memory.
- Recurring schedules for statutory and mandatory inspections
- Overdue checks stay visible instead of quietly lapsing
- Certificates and reports attached to the asset record
The statutory year
66 obligations- J5
- F4
- M6
- A5
- M5
- J7
- J5
- A4
- S6
- O5
- N5
- D4
Next up
Pressure vessel inspectionIn 14 days
Carried out byApex HVACObligationAnnual, statutoryLift examinationSeptember
Carried out bySkyline Lift Co.Obligation6-monthly, statutoryFire alarm testEvery Monday
Carried out byIn-houseObligationWeekly, logged
A trail that cannot be tidied up
Evidence is only worth something if it was captured at the time.
- Timestamped, attributed entries for every status change
- Mandatory steps, readings and photos before a job can close
- Sign-off recorded against the person who did the work
Audit Trail
ImmutableWork order WO-1023 closed
14:02S. Mehta
Recorded onMobile · Block BReferenceAHU-14 quarterly servicePhoto evidence attached
13:47S. Mehta
Recorded onMobile · Block BReference2 images, 1.4 MBChecklist step signed off
11:20S. Mehta
Recorded onMobile · Block BReferenceStep 2 of 4 — belt tensionFire panel test recorded
09:05R. Iyer
Recorded onWeb · Lobby deskReferenceFP-01 weekly test
Every entry is timestamped and attributed — export the period an auditor asks for.
Hand over exactly what is asked for
Auditors ask narrow questions. The answer should take minutes.
- Filter history by asset, check type, site or date range
- Export a clean pack for auditors, insurers or clients
- Show the gaps honestly, with the remedial work attached
Build an evidence pack
For an auditorInclude
Give an auditor exactly the period and the scope they asked for — not a shoebox, and not the whole system.
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Audits & Compliance questions
Can records be edited after the fact?
Changes are recorded rather than overwritten, so the trail shows what was entered, by whom and when. That is what makes the record worth anything to an auditor.
Can we require evidence before a job is closed?
Yes. Steps can be marked mandatory and can require a reading, a photo or a signature, so incomplete work cannot be signed off.
Does it handle statutory inspection schedules?
Statutory checks are scheduled like any other preventive work, with overdue items escalating rather than disappearing from the list.
How do we produce an audit pack?
Filter the history to the assets, check types and period in question and export it. Because the record is built as work happens, there is nothing to reconstruct.